Description of Indagare Insider Trip: Indagare Travel, Inc. (“Indagare”) has organized a private trip for a small group to Antarctica and has used its professional judgment in selecting guides, hotels, restaurants, sightseeing destinations, and many different cultural and other activities (hereinafter the “Indagare Insider Trip” or the “Program”).
The Terms:
I, intend to travel to Antarctica from approximately Tuesday, November 8 – Monday, November 21, 2022 with the Indagare Insider Trip. In connection with my travel and participation in the Program, I expressly agree to the following Program Terms and Conditions, Assumption of Risk and Release of Liability (these “Terms and Conditions”) and understand that all adult participants shall be required to expressly agree to these Terms and Conditions:
Payment Schedule: A non refundable 20% deposit payment is required at the time of booking. Cancellations 180 days or more prior to departure are refundable in full, less an administrative dee of US$1,750 per person. The remaining balance is due 180 days prior to departure at which point your deposit payment becomes non-refundable. The full trip cost becomes non-refundable 140 days prior to departure. After July 8, 2022, payment in full is due and is nonrefundable.
The registration form requires the participant’s signature confirming agreement to the Terms & Conditions. All prices quoted are based on a minimum of 6 paying passengers, prevailing fuel prices, airfares, and currency exchange rates in effect at the time of brochure printing and are subject to change without notice.
Trip Inclusions:
- 2 night’s accommodations at the Park Hyatt Palacio Duhau; 11 nights’ accommodations aboard the Quark Ultramarine.
- All meals and beverages, as detailed in the itinerary (excludes premium alcohol)
- All guided touring, park admission and permit fees and activities included in the itinerary
- One special Antarctica flightseeing trip, per person
- Round-trip airfare between Buenos Aires and Ushuaia
- An official Quark parka (to keep) and the use of your own pair of waterproof boots (while aboard the vessel)
- Expert guides and drivers, including the 24/7 support of Indagare’s partners on the ground
- All transfers, as detailed in the itinerary, with the exception of the departure transfer on November 10
- Emergency evacuation insurance, up to $500,000 per person
- The services of Indagare’s expert travel team to plan all trip details, international flights and trip extensions (costs not included) in South America
Trip Exclusions:
- International air transportation to and from Argentina
- Meals and premium beverages not included in the itinerary
- Personal items and expenses, including optional activities, additional transfers, spa services and trip extensions
- Phone and internet charges aboard the ship. Please note that connection can be very spotty and dependent on weather
- All gratuities
- Gear (with the exception of parka and boots)
- Baggage insurance, trip insurance and international health insurance (highly recommended—please let us know if you would like quotes)
- Liability for change in itinerary due to reasons beyond our control (such as flights, cancellations, natural phenomena)
- Covid Testing Fees
Refund Policy: No refunds will be made for travel or travel-related services booked and then not used, if you cancel your travel plans, or if Indagare is forced to cancel the Program for any reason or due to a force majeure event. (See Cancellation Policy.)
Itineraries: Itineraries are subject to change without notice due to, for example, circumstances outside of Indagare’s control.
Unavailability of Host or Hosts: If Indagare has represented that a specific individual shall act as a host or guide for the Program and that individual is unable to participate in the Program, Indagare shall use its best efforts to replace the host or guide with an individual or individuals with similar skills and expertise.
Cancellation Policy: Indagare must strictly adhere to its Cancellation Policy to offset costs incurred prior to the commencement of the Program, which may include but are not limited to: advance payments to land operators; communication expenses; development and the loss of time that might have permitted resale of reserved space; and transaction fees associated with processing your payments or payments. Indagare shall not be liable for any airline cancellation penalties incurred by the purchase of a non-refundable ticket or for any changes to airline policies regarding refunds and credits. In the case of a cancellation due to shortage of participants, Indagare Travel will attempt to notify all participants at least 45 days prior to departure. However, Indagare reserves the right to cancel the Program prior to departure for any reason or due to a force majeure event. Force majeure events include, but are not limited to, acts of God, strikes, wars, civil unrest, acts of terrorism, severe weather, sickness, quarantine, global pandemic or other serious health or safety issues, or governmental restrictions. In most cases if Indagare cancels a program, Indagare will use its best efforts to reschedule the program within a reasonable period of time at no or at as little additional cost as possible to participants. However, if the Program is cancelled and Indagare is unable to reschedule the Program at no cost or for any additional cost, or if you are unable or unwilling to participate in the rescheduled Program, reimbursement of costs Indagare is able to obtain from third party providers for the Program less any transaction fees associated with processing your payment or payments shall be the only refundable costs and receipt of same by you shall constitute full settlement. Upon trip payment to Indagare, you agree to be bound by the above Cancellation Policy.
For all bookings made prior to April 30th, 2021, our partners at Quark Expeditions and Buenos Aires gave us the opportunity to enhance the flexibility of rebooking policy as below:
Rebooking option
Easily change any reservation made by April 30, 2021 on the November 2021 voyage on Ultramarine boat up to 30 days prior to your departure for any reason. If you choose this option we will apply credit paid towards a new voyage within the 3 years from original travel dates without any cancellation or rebooking fees.
Rebook your Antarctica Cruise portion of the trip (including internal flight) if you have to cancel your trip within 29 to 1 day of the voyage due to COVID-19 reasons or test positive prior to your cruise.
Quark Expeditions will offer a rebook or refund option in case the cruise is cancelled by the company due to COVID-19 reasons.
In the event that Quark Expeditions cancels a voyage due to COVID restrictions you have the peace of mind to easily rebook with 3 options:
1. “Voyage for Voyage Rebook”: Quark may allow you to rebook on a future voyage in the following season on the same ship, itinerary, dates and stateroom category for the same price guests were invoiced for the canceled voyage subject to availability and Quark’s sole discretion. Quark Expeditions will issue a Future Travel Refund Credit* for the value of the monies paid towards the cruise fare, transfer packages and/or adventure options booked for Quark Expeditions which will be applied to the new voyage. Any price differences will be adjusted to reflect the same amount paid on the original invoice.
2. If guests decide to forego option 1, a cash** option is also available to fully refund 100% of cash payments received by Quark Expeditions as of the date of the cancellation.
**CASH REFUND
a. The cash refund shall be in respect of the cruise fare, transfer packages and/or adventure options provided by Quark Expeditions and Indagare and will be credited to the original method of payment.
b. Upon receiving written notification, cash refunds may take up to 90 days to process.
c. The refund of 3rd party items such as flights, fees and pre/post packages are subject to terms and conditions of those service providers. Please contact your agent or the supplier directly to discuss options
d. Any Future Travel Refund Credits applied to an active booking are not eligible for a cash refund
Insurance: Trip cancellation / emergency medical evacuation / baggage / accident and sickness insurance protection is strongly recommended. Indagare’s Cancellation Policy is strictly enforced. Indagare can provide an insurance quote at the time of booking. Participants may select any insurer of their choice. Most types of travel insurance are only available within a short period of time after booking travel, often within 21 days of such booking. In light of the inherent uncertainties related to travel and your agreement to Indagare’s Refund Policy, Cancellation Policy and these Terms and Conditions, Indagare strongly recommends that you purchase travel-related insurance as that may be your only recourse if you are unable to participate in the Program or if it is cancelled.
Travel Documentation: It is your responsibility to obtain and pay for all the necessary documentation before traveling (visas, passport, tourist card or any other travel documentation required.) Indagare is not responsible if you or any member in your party does not have all the necessary documentation and therefore cannot enter the country on arrival. Indagare strongly recommends that you and each traveler have passports that are valid beyond 6 months of travel dates as many countries require this. Indagare also strongly recommends that you check with the Embassy or Consulate in your home country before traveling.
Not included in tour rates: Costs of obtaining passports; visas; excess baggage charges; items of purely personal nature, such as drinks, laundry, communication (calls, faxes, emails etc.); international airport departure tax (to be paid in US dollars or acceptable foreign currencies); excursions or deviations from any itinerary or program.
Medical Issues: It is responsibility of every traveler to meet with his or her doctor at least 8 weeks prior to travel to obtain any necessary vaccines or medications. Indagare strongly recommends that you check with the Centers for Disease Control and Prevention for up-to-date, destination specific information related to food and water safety, infectious diseases, and other concerns.
Health: This is an active program and all participants must be in good health. This program involves extensive walking. Any condition that may require assistance or special medical attention must be reported at the time of your reservation.
Assumption of Risk: I am aware of and acknowledge that there are risks of injury, illness, death and property damage inherent to traveling and specifically to traveling Antarctica and Argentina. I acknowledge that I am fully aware of U.S. Department of State safety and security information located here for Antarctica and here for Argentina. I am also aware that all such risks may result from, among other causes, the active or passive negligence of Indagare and its employees, owners, operators, officers, independent contractors, representatives and agents and Dow Jones & Company, Inc. and its employees, owners, operators and officers (hereinafter collectively referred to as the “Releasees”). I am voluntarily allowing myself to engage in all of the activities that are planned or that may be offered on the Program with knowledge that the risk of injury, illness, death or property damage, and other associated risks, and assume any and all known and unknown risks of injury, illness, death and property damage that may result from my participation in the Program and all of its activities. I further assume all risks associated with my participation in the Indagare Insider Trip including, without limitation, the risk of any negligence or recklessness or failure to act, by me or by other participants or other individuals or parties, and the risk of injury caused by the condition of any property, facilities or transportation used during the Program.. I agree to waive, renounce and release, on behalf of myself, my heirs and my estate, any claim I may have against the Releasees and any third party suppliers of operators providing services in the Program alleged to be caused by such negligent or reckless actions, or failure to act, or the condition of any property, facilities or transportation used by the Releasees.
Release of Liability: I, voluntarily and without reservation, and realizing the full legal significance of my action, hereby waive, renounce and release, on behalf of myself, my heirs and my estate, all claims or whatever nature against the Releasees and any third party suppliers of operators providing services in the Program, including but not limited to claims of any injury, illness, loss, damage, accident, delay, irregularity or expense caused by cancellation or a force majeure event, or arising from any act or omission of any airline, bus company, hotel or tour operator in connection with the above-referenced Indagare Insider Trip. Further, I accept personal responsibility for any injury (including personal injury, disability or death), illness, damage, loss, claim, liability or expense, of any kind or nature that I or my property may suffer and I agree to release the Releasees from any and all liability arising from any such risks.
Indemnification and Hold Harmless: I expressly understand that Indagare is providing only limited chaperones or supervision with respect to this Indagare Insider Trip and that I am responsible for my individual conduct, health and safety at all times. I agree to defend, indemnify and hold harmless Indagare and the Releasees for all demands, costs, losses, expenses, claims, recoveries, judgments and liabilities (including attorneys’ fees) of any nature arising out of, or in consequence of, my acts, words, conduct, etc. in any way connected with my participation on the Indagare Insider Trip including, but not limited to, damage to property, any injuries or death sustained by any person(s), including myself.
Choice of Law, Binding Agreement, Enforceability: I agree that this agreement shall be governed by the laws of the State of New York, that any lawsuit related to the terms of this agreement must be filed in New York, New York, and that I shall submit to said jurisdiction and waive any objection to venue. I agree that this agreement is a legally binding agreement and it is my intent that it be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. I agree that any provisions found to be void or unenforceable shall not affect the validity or enforceability of any other provisions and the remainder of the agreement shall remain in full force and effect and shall in no way be impaired.
Photography on the Trip: I grant Indagare permission to take photographs or film recordings of me as a participant in the Program for promotional and commercial use, without remuneration now or in the future. I agree to assign all right, title, and interest I may have in or to any such media in which my name or likeness might be used to Indagare. I agree that Indagare may use any testimonials regarding the Program for promotional and/or commercial purposes without providing me with any remuneration now or in the future. Indagare photography within this website is copyrighted by Indagare and may not be reproduced without permission.
Indagare reserves the right to take photographs during the operation of the Program and to use trip photography for promotional and/or commercial purposes. Any traveler who prefers that his/her image not be so used must inform Indagare in writing.
Knowing and Voluntary Execution: I acknowledge that I have carefully read these Terms and Conditions and agree to be bound by them., I understand the nature and contents of these Terms and Conditions, and I understand that these Terms and Conditions include an assumption of risk of the Releasees’ negligence and liability. I acknowledge that Indagare is materially relying on this release, waiver and assumption of risk and is allowing my participation in the Program based on my agreement to these Terms and Conditions.
I have read and understand all of the above conditions and, having signed up for this Indagare Insider Trip, I agree to be bound by them.
